Swimming Gala Secretaries – Volunteer Role (Shared Opportunity!)

We’re looking for two volunteers to help coordinate our upcoming Swimming Galas!

This is a great opportunity to get involved, support our swimmers, and be part of fun and rewarding events.

Role Overview: The Swimming Gala Secretary helps organise and manage the administrative side of our gala events. We’d love to share this between two people to make it more manageable and enjoyable.

Key Responsibilities (to be split between volunteers):

• Communication: Send out event details to parents and swimmers, and respond to queries.
• Entries & Results: Help collect swimmer entries and use the online tool Sportsys.co.uk to file results.
• On-the-Day Coordination: Support with registration, timekeeping sheets, and general admin during the gala.
• Post-Event Wrap-Up: Share results, thank volunteers, and help with any follow-up tasks.

Skills & Qualities:

• Organised and reliable
• Good communication skills
• Comfortable using email, online forms and basic spreadsheets
• Team player – willing to collaborate and share tasks
• No prior experience is necessary – just a willingness to help and a love for supporting our swimming community!

If you’re interested or have questions, please get in touch. We’d love to hear from you! – secretary.aireboroughsc@gmail.com